Being a parent is hard. Being a person-who-has-a-job is hard. Both together? Also hard. Here are 7 strategies we use to manage family life and self care as two, full-time working parents of two kids. We aren’t thriving at all times, but we also aren’t in complete chaotic suffering, which is all I can really ask for, right?! Seriously though – I have fine-tuned these 7 strategies over many years, especially since 2020 when I started working for myself a lot more. I hope you see some parallels with your life here – or that you can adopt a strategy or two! 

Flexible work

Of course, many working parents do not have flexible work schedules. I am privileged to be self-employed and my partner works full-time from home, so flexibility is a reality for us.

With whatever amount of flex YOU have, wield it to your advantage! Use PTO hours/days. Take off all the government holidays. Work through lunch so you can leave an hour earlier if your employer will be cool with that. Maybe there is flexibility available that no one has explored with a supervisor yet – the only way to find out is to ask.

For me, as a small business owner who is the CEO, employee, accountant, social media manager, administrative assistant, and everything in between, flexible work looks like some long days and creative use of time. Much of my job also includes home and office visits for lactation care patients in the greater Nashville area.

I try to stack 3 days a week with office and home visits. It often means I have a couple of really long days of driving and patient care—leaving home 7-8 am and getting home 6-7 pm, seeing 4-6 patients per day, and completing most of the charting in that amount of time. Virtual visits generally get scheduled all in one day, and I can take care of those from home while running some laundry or completing administrative tasks for my business in between visits. 

My husband works full time with typical 8 am to 5 pm hours. He has a lot of phone and video calls and has really mastered multi-tasking when possible. He keeps a lot of the home and yard care stuff running and he is also typically able to do kid school pick ups on afternoons that I’m working.

Furthering flexibility – Fit work in the margins

I definitely work at random times. Is there a working parent who doesn’t do this?! I might respond to patient messages during halftime of the kids’ soccer game, get somebody scheduled while waiting in car rider pickup line, or finish charting while I do something I enjoy, like walking on the treadmill or watching a TV show. I generally try to do these things early in the morning while kids are occupied or later in the evening after the kids are in bed. My favorite trick to use is getting to school pick up early. If school pick up is at 3:30, I might be able to get there from my work commute at 3 pm and use those 30 minutes to finish up work or other quick tasks.

Another tool that helps with using the margins is that I keep a running “to do” list in my Notes app and add to it and check it religiously. When there’s a pocket of time, I can quickly find a task to complete. Unless I want to use that time to stare out the window and do nothing – which I also do sometimes ;o)

*Note: it’s also important to just HAVE margins that AREN’T filled. This year I started keeping my phone on silent and taking off my Apple watch on weekends so I can really shut down and only check my phone when I feel like it.

One calendar to rule us all

I am an old-school paper planner gal – I have a stack of Simplified planners from at least the past 14 years! Everything is in there, so if I die, go to the stack of planners for any essential information ;o)

Husband and I take time each week to go over the calendars together. I use paper, he uses Google calendar. He has tried to get me to go digital and I just can’t do it. Digital or not, as working parents with two kids, we absolutely have to come together to review the schedule weekly and sometimes daily. So, we have a little meeting to divide up who is doing what and when. We usually meal plan at the same time.

There’s also a large, color-coded wall calendar hanging on the back door so that the basic schedule is visible to everyone. This helps with foundation 4, “have fun,” from my post 5 foundations to help working parents thrive, so the kids can see what’s coming up!

IMPORTANT UPDATE:

I am still a paper calendar girlie, but we did just purchase the Greenlight Family Hub. Set up took a little bit of time, but now everyone has the app on their devices and we have a shared family calendar – it’s even color-coded. We can talk to the Hub too! 

I am still a paper calendar girlie, but we did just purchase the Greenlight Family Hub. Set up took a little bit of time, but now everyone has the app on their devices and we have a shared family calendar – it’s even color-coded. We can talk to the Hub too! 

My main motivators to go digital for the family:

• So. Many. Activities.
• Kids need to develop their calendar habits;
• Chores lists that kids can check off – and even extra “up for grabs” options tied to income for them;
• Shared lists so *anyone* can add to the grocery list;
• AI assistant so you can ask her to tell you the schedule OR you can look at the screen yourself;
• Photo slideshow for the screensaver – it’s fun!
• The original Greenlight app is what we have already been using for our teen’s debit card and spending money, so now we’ve expanded that to little sister and added dad as a manager so nothing is just “mom’s” job.

[paid link] Join Greenlight with my referral link and get $30 to $50 when you open an account ($50 credit available through 9/30/2026. Greenlight provides a referral link to anyone who makes a purchase; you and I both get a little free money!)

Meal plan

I’ll have more to share on feeding your family in future posts, but the basic outline for meal planning is:

• Gather input from family on Friday/Saturday
• Check calendar for what to plan around
• Plan menus
• Place grocery order for pickup on Saturday/Sunday
• Everyone helps put away groceries

Now that the kids are older, they typically choose one meal per week and help with selecting the menu and making it. We usually need to plan around sports and extracurriculars so I do 3 days of cooking, 1 day of sandwiches or DIY, 1-2 days of leftovers, and 1 day of takeout on Fridays! (Remember to “Decide Once” when you can – read more in my blog post, 5 foundations to help working parents thrive).

In the past couple of weeks I have tried making all of our main meals in one Sunday afternoon, thanks to Tim Laelli and his “The Bare Minimum” substack menus and recipes. It’s a lot of work! I do think it’s worth it for us right now, but I don’t think I could do it if I had little kids. I’ve spent 4-5 hours the past 2 Sundays to make about 10 meals and snacks. Heavy workload for a Sunday, but all week we’re just heating up what we need rather than hauling out the cutting board and pots and pans every night. My 10 year old helped out a little bit with Sunday prep; otherwise, it was me and my favorite playlists in the kitchen. Everyone helped with cleanup though!

Extra help

My husband works from home and has flexibility to do kid drop off and pick up on my long work days away from home. We are also lucky to live very close to my in-laws, and most weeks they are jumping in for some pick ups too. My MIL regularly offers help with household chores and she and FIL are generous to take our kids so we can have parent down-time too. Beyond that, we have some school buddies who are always willing to grab an extra kid if needed – and we do the same for them.

We also have a house cleaner who comes once a month to do a thorough cleaning. Our fam still does the day-to-day stuff but it’s such a nice reset to have the once-a-month cleaning because it also gets us to tidy up really well before she comes, and then we come home to a freshly cleaned house. There is NOT cooking on house cleaning days! Gotta keep that kitchen shiny for at least 12 hours ;o)

Plan regularly scheduled time off

I’m really prioritizing time off this year. I looked at the kids’ school calendar for those random Mondays or Fridays they have off, and am trying to block off the other end of the weekend for a chunk of 4 days without going into the office or seeing patients. It has worked out a few times so far this year, and it’s a wonderful recovery time to get family tasks done and rest a bit. The work I do is emotionally demanding because of supporting families in vulnerable times, so it’s essential I take care of my own spirit to continue to care for my patient families and my own family well.

My husband and I have also always tried to keep a regular cadence of time for each of us to have solitude. This usually works out to a night or day to ourselves every couple of months while the other parent takes on all kid and household tasks so the other can truly rest and clock out. We did this recently on a Saturday – we all went to soccer together, and dad left with the kids to go to the grandparents house and I went home and worked in silence in the garden all afternoon, got some favorite takeout for dinner, finished watching season 2 of The Pitt, and went to sleep early. It was super restorative!

Whether you’re a working parent or not: you deserve rest. You don’t need to earn it. Rest is a basic human need. Take time to just be a person!

Family meetings – teamwork makes the dream work

Every 6-8 weeks or so we have a family meeting. We announce it ahead of time, gather input from everyone, type an agenda, and make drinks and snacks. It’s usually a Sunday night for an hour or less. These meetings allow us to check in with each other’s highs and low, talk about any concerns people have, and re-group around family values, house rules, and care of our home. These are especially important as our kids have gotten older because they are stakeholders! They have opinions and ideas and we value their thoughts. We always talk about our family as a team, and the meetings help us make a game plan and framework for the next month or two. We (adults) are able to do less because the kids can take on more!

Remember – there’s no such thing as balance! It’s choosing what gets energy now and what waits for later. What strategies do you use in your working parent life? I’d love to hear how you meet family needs, work demands, and care for yourself. Comment here on the blog or go to this post @proparentsprep on Instagram and share!

Working parents work at home and at their jobs. Data suggests a typical stay-at-home parent works 98 hours per week, with no time off. A parent who also works a traditional job is working for the employer as well as for their family and household. It’s a lot. A lot a lot.

Over the past 13 years, I’ve learned about how to be a parent, how to be a partner, and how to have a job. The mental load of managing a family, a household, and a career is real, and it is rarely distributed equitably. These five foundations have helped our family of two working parents share the mental load better. We accomplish what we need to, enjoy the day-to-day, and don’t just live for the weekend. I hope any working parent can take something helpful from this post, whether you work in the home, out of the home, or both.

Foundation 1: Family values + house rules

How it helps: Anchors our priorities and sets expectations for the household.

This activity can be adapted as your children age; when they are young, you as the parents are setting out the values and rules. As they get older, you can engage the children in talking about and adding to family values and updating house rules.

For us, this looks like:

We try to do quarterly family meetings to check in about skill building, chores, refresh family values and house rules, and talk about our experience with and need for boundaries around tech use.

Family values guide so much of what we do:

• When there are sibling dust-ups, we point to the values on the fridge. Are you living into XYZ value right now? If not – we’ll use the values to help us regroup.
• When we are deciding how to donate time or money, we go to our values and see what is best aligned.
• When we have discipline issues with the kids – revisit the values to see what we have all agreed to as most important to us.
  

Foundation 2: Not everything can matter the most

How it helps:  Helps us determine what matters MOST at THIS time.

“Not everything can matter the most” is probably one of the most repeated phrases in my house. So much so my kids start rolling their eyes before I even finish my sentence! It’s true though. Think about how overwhelmed you are if everything feels like it has the same weight. It’s not possible to bear! I ask myself and my family this all the time: what DOES matter the most in any particular situation? Where can you release the pressure for things to matter and let some stuff go? I feel like this is a particularly vital question for working parents because we cannot, in fact, do it all.

Does it matter how the dishwasher is loaded?
Do all the clothes need to be turned right side out?
Can recycling sit in a pile by the back door until someone goes out?
Can you use paper plates for summer break so you aren’t running out of clean dishes by lunchtime?

This guiding phrase applies especially to times of major transition, like immediately postpartum, moving homes, busy sports or work travel seasons, summer break, etc.

For us, this looks like:

• Kids clean bedrooms once a week; day to day doesn’t matter to me.
• We run the dishwasher every day, whether it’s full or not. It’s more important to me to keep it running/cleared out than to wait until it’s absolutely full.
• We do laundry once a week, all at once. If you want something clean at a different time, you’re on your own (and kids start doing their own laundry when they are 10 years old).
• Ready-to-grab snacks: we spend more $$ for sure, but convenience is important to me right now. Chomps meat sticks, single-serve bags of nuts, protein bars, fruit cups, Uncrustables, and Babybels are essentials! 

Foundation 3: Family/Work balance isn’t real

How it helps:
Lets go of the idea of balance and instead, builds a framework for decision-making.

I know you know the feeling of dropping one thing (work) to pick up another thing (family life) and back and forth, back and forth. It’s never a balanced set of scales, so why strive for that?? I try to look at the month/week/day and see where I can delegate tasks, delay something to another time, recruit help from another person, or batch work or home tasks to free up some space. This doesn’t make balance exactly, but it does give me opportunity to shift work, family responsibilities, and fun into a framework that feels more balanced to my mind and body. Building a predictable family routine, even a loose one, reduces decision fatigue and frees up mental space for what actually matters the MOST to YOU. Working parent or not – we’re all looking for frameworks and fewer decisions.

Tools I use:

• Focus on the day at hand (I use a “Ta Da” List for this – I’ll share that with you soon!)
• Map out a framework for a season, then a month, then a week, then a single day
• Keep it flexible
• Set some routines—example, I always meal plan on Friday or Saturday and schedule a big grocery delivery for Saturday or Sunday
• Decide once—this is a core tenet of “The Lazy Genius,” Kendra Adachi (she has an excellent podcast that I listen to and learn from nearly every week).

What can you simplify by deciding about it one time? 

For us, this looks like: 

• Bring the same snack for soccer games AND I buy the snacks in bulk when they’re on sale
• Always have “soccer pasta” after rec team practice each week
• Have the same 4 lunch options for school lunches
• Always have takeout on Friday nights 

When you “decide once,” it frees up brain space for other things, so you can focus on what DOES matter the most to you right now. This is a strategy *anyone* can use, whether you’re a working parent, a stay-at-home parent, or not a parent!

Foundation 4: Have fun

How it helps: Rest, bond, and have something to look forward to.

From the book Tranquility by Tuesday, my main takeaway was to schedule fun into each week. My kids always want to know the schedule—kids love a routine and the ability to anticipate what’s coming up (and of course, we adults love that too!) Once we’ve had one “fun” thing, they ask “what do we have to look forward to next?”

It’s a motivator on hard or long days —“We get to go out to dinner on Friday,” or, “Cousins are coming over Saturday.” It doesn’t have to be expensive or require travel — just a fun activity inside or outside the house that allows for time together and growing your bond.

Some recent favorites:

• Staying for both middle school varsity and JV soccer games and bringing a picnic dinner
• Weekend roadtrip to visit a new baby cousin
• Online shopping for seasonal clothes and shoes (HOW do they grow so quickly?!)
• Looking forward to hosting a family gathering
• Talking about summer break plans
• Going to the grandparents’ house for cocktails and dinner every Saturday night
• Family tennis match, pickleball, or walk on the greenway
• The kids love getting a Sonic drink and going for a drive!

We all work hard as kids in school and parents who work jobs and care for those kids and the home, so we deserve to be celebrated with fun on the regular!

Foundation 5: Share the load

How it helps: Establish care of the home as a job for everyone.

Many of you are familiar with the “Fair Play” book and program that’s been really popular the last couple years. And for good reason! Our generation is finally getting good—or at least better—about sharing the parenting and home management load among both parents/partners AND the children. At our house, we say “teamwork makes the dreamwork” and “this is everyone’s house.” There is no one job that belongs to a certain gender or age role. Divide out the tasks and conquer them. Notice what needs to be done, and DO IT. Teaching the kids to notice things takes YEARS of repetition, and we’re juuuussst starting to see the fruits of that. They’ll take a drink out of the fridge and replace it with one from backstock without being reminded now! Still working on leaving trash everywhere ;o)

Example: Everyone can pack a diaper bag/sports bag/snack bag. This is not a special skill that only mothers possess. If it’s hard for one partner, that’s ok. We can do hard things. Make a list and stick it on the wall. Share a note in your phone so everyone has the same list to work from. Practice until you get it! Working mom, working dad – no job belongs to any one set of people.

For us, this looks like:

• Weekly check in about what the calendar looks like and who needs to do drop offs and pick ups day to day. This can change in real time some days, but we try to have a plan
• Each partner taking care of tasks so completely that the other has zero responsibility. This is what Fair Play is all about. My husband and son always mow the lawn. I don’t think about it and don’t even know how to turn the mower on. 
• Husband unloads/reloads the dishwasher while listening to a work call.
• Dad can take kids to a doctor visit just like Mom can.
• Mom plans meals and orders groceries, and husband and kids do the pick up and put it all away.
• Kids do their own laundry.
• Kids wash dishes and sweep floors – might not be perfect, but remember, not everything can matter the most! And–this is how kids learn what it takes to care for a family and a home.

Whether you’re a working parent or grandparent or somewhere in between, I want to hear what’s working for you! What are your best strategies? Did you find something useful that you can adapt to your family’s needs? Comment here on the blog or go to this post @proparentsprep on Instagram and share with us!

Hi! I’m Heather, lactation consultant and owner and founder of Pro Parents Prep. I’m a married mom of two kids who are currently in elementary and middle school. I’ve been a cashier, administrative assistant, babysitter, nanny, IT support tech, high school teacher, office manager, doula, childbirth educator, lactation consultant, car seat tech, and most recently added founding president of a non-profit athletic booster club to my list, LOL. I’m a busy “mom doing things,” as my 10 year old says.

Pro Parents Prep was born as a tiny little doula and childbirth education business back in 2014, growing over the years to include car seat tech support and IBCLC lactation consulting. It stayed a part-time gig until 2023 when I started doing a lot more lactation work and the other part-time stuff had to go. By summer of 2025, Pro Parents Prep became my full-time job. I do home and virtual visits and have an office space in Sylvan Park in west Nashville. Whether you’re navigating breastfeeding support, formula feeding, or combination feeding, infant feeding looks different for every family. I love building your confidence in yourself as a parent and supporting families through their feeding experiences brings me great joy! Postpartum support sets a family up for longterm success and I’m honored to serve your growing family. In order to build your parenting toolbox, I am digging into my 14 years of experience to level up the education side of my work. Over the next few months I’ll post free and paid downloadable guides, printable tools, and real-life strategies. I’ll also continue blogging, coaching parents, and sharing on social media.

So what does “Pro Parents Prep” actually mean? I’m glad you asked.

“Pro Parents Prep” means we are FOR parents (PRO parents) and we are professional parents – who help YOU become professional parents too! Raising kids is a job. When you think of it that way, I think it makes the work of parenting more accessible because with a job, you can acquire skills and learn while you’re working. That’s exactly what parenting and breastfeeding is! Learning how to do it while you’re doing it. I’m here to give you on-the-job training in all stages of parenthood, from newborns to infants, and toddlers to school aged kids and teens. Think of me as your experienced friend who is a little ahead of you on the parenting path – I’ll share my best advice with you while humbly walking through the trials of parenting myself. That’s the heart of Pro Parents Prep – and it’s personal, because I’m living it too.

Being self employed as the owner AND only employee means I do all aspects of running a business: I provide the lactation consultation and education services, build the website, respond to inquiries, post on social media, manage finances — all while chugging along in my growth goals AND raising a family and caring for our home – and sometimes caring well for myself ;o) I have a great love for working parents – I AM a working parent! I know how challenging and rewarding it can be, whether you’re new parents just finding your footing at home and in the workforce, or experienced “pro” parents hitting new milestones. Everyone talks about work-life balance — I’m here to tell you it’s a myth, and that’s good news. It’s my goal to help you feel empowered to NOT do the most, NOT be the best, NOT find balance – because it isn’t possible. I will help you feel grounded, care for yourself, and care for your family in a “good enough is good enough” kind of way. Let’s call it good enough parenting. Maybe more like the 80s and 90s but with sleek tech?? If you’re a “good enough” kind of person, or WANT to be that kind of person – you’re in the right place.

I’m so glad you’re here! Let’s lift each other up, talk some sense into each other when we need it, and raise kids who help share the load of family life together. I can’t wait to share more with you and hear about what is and isn’t working in your family life. If you’re looking for support, bookmark this parenting blog, explore my website at proparentsprep.com and send me a note in the contact form, or follow me on Instagram @proparentsprep. And stick around for new tools coming out over the next few months!